Showing posts with label advice. Show all posts
Showing posts with label advice. Show all posts

Project Management made easy

D. Keith Robinson has this to say:

"The first thing you should know about project management is that it doesn’t need to be complicated. Don’t be fooled by thick books or year long certification courses. The basics of project management — the important stuff — is pretty easy and mostly common sense."

And I like it :)

More at:
http://www.dkeithrobinson.com/entry/project_management_made_easy/
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What's this "Zemified!" thing?

Notice the little orange button at the bottom of some posts here? It belongs to http://www.zemanta.com...

A long, long time ago... I knew a couple of people. Some of them decided to move to London and be cool (note: I moved to Budapest because I'm cheap! ;D). Well, they managed to create one of the coolest blogging tools around - Zemanta. To steal from them a bit - "We evolved from an enterprise, tailor-made product to generalized web service, from a two-men band to a 15 people venture-funded company, from Slovenia to the World. It’s not anything near final success yet, but it’s a nice start."

TechCruch had a nice review - "Start writing a blog post and Zemanta looks at it and then starts to add the most likely links to the text, which you can then edit (something a lot of bloggers would kill for no doubt). It also builds links to related stories. This kind of application exists a lot in academic and enterprise content management systems but hasn’t appeared on the Web very much to date as these tend to be very CPU/resource intense technologies.". Read the whole thing here.

You know what the best part is? It scans the web for Creative Commons content, so bloggers can post images without the fear of being sued by an angry photographer/artist (provided you link back that is - but it does it for you as well, so you'd need to manually delete the link).

The applications works on Wordpress, Blogger, Typepad, LiveJournal and MovableType (for now), and you can get it here.

Free alternatives to MS Project?

Microsoft Office Project 2007Image via Wikipedia
Let's face it, MS Project costs real money. If you're a small company, buying licenses for it will eat up your project margin faster than you can say - well, "margin". However, don't despair - there are free Project Management tools around!







One: OpenProj. Best free PM application ever.

OpenProj by Projity is a desktop replacement of Microsoft Project. OpenProj has equivalent functionality, a familiar user interface an even opens existing MSProject files. It does Gantt Charts, PERT charts etc. Available on Linux, Unix, Mac or Windows, and it's free - how much better does it get? Review here, Download here.


Second: Zoho Project.

The team at Zoho is one of the coolest "Web 2.0" companies out there. Their online office suite includes tools for word processing, spreadsheets, presentations, databases, note-taking, wikis, CRM, project management, invoicing and other applications. Being web-native, all Zoho applications are operating system independent. It supports creating tasks, ownership, setting deadlines and tracking milestones; working with calendars, Gantt charts, reports, share supporting files—all the cool features expected in a project management package.

The major difference is that while one can debate the merits of online/offline for individual productivity applications, project management by definition is team-work and as such a natural fit for the Web. Zoho Projects is free for one project, and has a scaled price structure above. 12$ a month gives you 10 projects and 2gigs of file storage. And, even better - if you're running an open-source project - well, it's free. "Beer" free.


Third and last: Ganttproject

Another free alternative - a little less fully featured than the others, but from my experience, the developers take the time to listen to their users (heck, they've incorporated some of my suggestions!). On their website, they claim that "This set is enough for most people (remember that 80% of MSProject customers use 20% of it's numerous features)" - which is probably true, I know I might use 35%, and I'm a heavy user :). Your mileage may vary, of course.

Best news: platform independent(ish), works in Java (so you need a Java Runtime Enviroment if you're running Windows), and free for any kind of use.


More at: http://en.wikipedia.org/wiki/List_of_project_management_software - but I've tried all of these, and wouldn't hesitate to recommend them!


The truth about consultants...

"... The best consultants are the ones who come with a portfolio of products and tools. Their trick is to have a really good portfolio of stuff that really works, is really good, and can be sold and implemented quickly in a very cost-effective way. So it isn't necessarily a bad thing at all when a consultant offers to sell you tools, as long as they are the right tools and the consultant really knows how to use them... "

I especially like the following points:

1) "This can only be accomplished through a large custom development project."

2) "Of course your data is safe."

3) "We'll need a day or two for optimization and debugging."

4) "Yes, we've done this before. There are several companies using this product (or technology). They really like it."

7) "The upgrade (or change) will be seamless and will not affect production."

9) "Yes, we tested this thoroughly before installing it."


Heard it. Might have (will never admit) said it. :)

More at "I, Cringley" (above part stolen from there as well)

$0.00 Is the Future of Business

Wired strikes again. For all of those in the US, you can get this months edition of Wired for free. For all those not - it's on-line, as usual. However, I'd like to share this gem of a marketing idea with everyone:

"On a busy corner in São Paulo, Brazil, street vendors pitch the latest "tecnobrega" CDs, including one by a hot band called Banda Calypso. Like CDs from most street vendors, these did not come from a record label. But neither are they illicit. They came directly from the band. Calypso distributes masters of its CDs and CD liner art to street vendor networks in towns it plans to tour, with full agreement that the vendors will copy the CDs, sell them, and keep all the money. That's OK, because selling discs isn't Calypso's main source of income. The band is really in the performance business — and business is good. Traveling from town to town this way, preceded by a wave of supercheap CDs, Calypso has filled its shows and paid for a private jet."

Business 2.5. :) There's always a point in "giving" away things - in Projects, sucking up some freebies that you'd normally charge to the customer can - and usually does - result in a very happy customer, one that asks for more changes, and those you can charge at your going rate. It's about building credibility, about creating trust and about "leading the way" (Sorry, that's a rip-off of an Avaya saying ;)) to where you want to go.

Don't be afraid of doing things for free. Just know what you want to get out of them


More at [Wired].

Seven Habits of Highly Effective Spaceship Captains. Err... Project Managers.

You find good hints in the most unlikely of places.

For the record, I'm a bit of a Sci-Fi buff. No, not that kind, the good kind! HONEST! (Actually, it's worse, I like Hard Sci-fi and Military Sci-Fi, with a dash of Space Opera...)

Anyway. Embarrassing confession for the day - done. The folks over at io9 (a Gawker Media Sci-Fi themed blog) came up with a list of "Seven Habits of Highly Effective Spaceship Captains".

Right, so it's a bit tongue-in-cheek to apply this to Project Management, but hey, read them yourself. (I stripped them of the Sci-Fi comparisons, but if you're really interested, click on the link above to read the whole text):

  1. Rules are made to be broken.
  2. Show your crew that you're willing to take a bullet for them, and they'll do the same for you.
  3. A good leader has to get laid once in a while, and she shouldn't be ashamed of it.
  4. True leaders do not ever make decisions alone.
  5. It's not the tools; it's what you do with them.
  6. A little subversion goes a long way.
  7. No matter how in control you are, always be ready for something for which you're completely unprepared.
Now... Don't take them all completely seriously - use your judgment, man! (or woman, we're not sexist here)...

I like 1, 2, 4 and 7. How about you?

[Annalee Newitz at io9]

Eliminate the F–Words

Eliminate the F–Words
By William Arruda

If you want to get ahead in your career, you have to stop using four–letter words that begin with the letter ‘F’.

No, I’m not talking about cleaning your mouth out with soap. Of course, cursing your boss is probably not going to get you very far. But the F–words I share with you here are far more lethal, more destructive and more devastating to your career and professional fulfillment.

The ugliest four–letter words that begin with ‘F’ can hold you back if you don’t keep them in check. The words?

F _ _ R
F A _ _
F _ N _

Have you guessed them?

The key to career success is to get the F–words out of your vocabulary, mindset and actions. Here’s how.

Fear

“Look not mournfully into the past. It comes not back again. Wisely improve the present. It is thine. Go forth to meet the shadowy future, without fear.”
–Henry Wadsworth Longfellow

Sometimes fear is good. If you are walking alone down a dark alley at night, fear will keep you alert. However, in the workplace, fear is often less productive.

I work with lots of clients, many at the C–level, most of whom can become paralyzed or at least ‘slowed down’ by fear from time to time. And once they are able to look at the situation that prompted the fear from a different lens, they open up to new opportunities.

In your job search, fear can prevent you from making a networking connection or asking a high–profile colleague for help. It can impact an interview with a prospective hiring manager or stop you from applying for a position that you would really like to have. Fear impedes success; and fear breeds more fear. So the more you fear, the worse the fear becomes.

Replace the word ‘fear’ with ‘greet’. Greet challenges rather than being afraid of them. After all, a challenge is really an opportunity to shine and to grow and demonstrate your greatness. If you hope for the best rather than fear the worst as you search for your next job, you’ll be far more successful, and you’ll enjoy the process.

Fail

“Success is the ability to go from one failure to another with no loss of enthusiasm.”
–Sir Winston Churchill

If you never fail, you aren’t taking enough risks. And without risk, you don’t grow or stretch yourself. Without growth, you stagnate, while those around you move ahead. Failing, if you look at it from a different perspective, is really a step in succeeding. So replace the word ‘fail’ with ‘grow’.

Often, it is fear of failure that prevents action.

In your job search, failing can be valuable. When you get down to the shortlist of candidates but are not selected, you can learn a lot that will be useful to your next hiring opportunity – perhaps for an even better position. If you chose not to risk failure, you risk growth.

Highlighting your failures during a job interview can be just as powerful. Let a prospective manager know that you are motivated to take calculated risks, and willing to fail if it means learning, growing professionally, and moving forward. Take inventory of events that you classified as failures and look for the growth that came from that. That growth is valuable content for your resume, cover letter, and personal web site.

Fine

“Mediocrity knows nothing higher than itself, but talent instantly recognizes genius.”
–Sir Arthur Conan Doyle

I think fine is the ugliest of all four–letter words. No one gets excited about things that are fine.

“Hey Chris, how’s the new guy in sales doing?”

“Oh, he’s fine.”

Fine, adequate, average, OK. Do you want your work or candidature to be described with these words?

Yet, you were trained from a young age to become fine. In fact, your full–time job has probably involved resolving weaknesses instead of maximizing strengths. Sure, I think it’s great to improve your weaknesses – but not at the expense of maximizing your strengths, and only if those weaknesses will get in the way of your success. When you apply your strengths to everything you do, you raise yourself far above ‘fine.’ You become great, excellent, exceptional, extraordinary. And that’s how you want to be known. Isn’t it?

When you stop being fine and focus on your greatness, people will use superlatives to describe you. You start to build your personal brand around those things that make you differentiated and interesting.

Replace the word ‘fine’ with ‘great’ and strive for greatness by leveraging strengths rather than improving weaknesses. Never settle for adequate.

If your resume or online identity is fine, work with a career coach to make it great. And if you interviewing skills are ‘fine’ practice interviewing until they are stellar. After all, with so many candidates for each open position, it isn’t likely that the hiring manager will be satisfied with fine.

Eliminate the F–Words

To eliminate these words, practice makes perfect. And the key to eliminating them is to first recognize when they are part of your vocabulary and your actions. So it’s up to you. “Fear, fail, fine” or “greet, grow, great”. Decide which words will be a part of your vocabulary and approach to your job search, and then make decisions accordingly.

Be great!

William Arruda is a career coach and one of the world’s leading personal branding experts. He, along with his partner, Kirsten Dixson, developed the Reach Branding Club, a unique, web–based, multi–media personal branding program for consultants, executives and professionals with members from all over the world.

Copy/pasted from the theladders.com newsletter on 6th Feb. Appropriated without permission, so let me know if it needs to be removed. All rights belong to TheLadders.com, Inc. | 137 Varick St., 8th Floor | New York, NY 10013, and I strongly suggest you register with them - the newsletters alone are worth it, and there's a free membership option!

In Uncertain Times, Do Certain Things

Right. I'm a thief! :) No, not really - I'm going to borrow something from our corporate blog, which I think is good advice for the season:

"The events in the financial markets these last few days certainly bring to mind one metaphor – a rollercoaster – as actions by the US Federal Reserve and other global entities target the current volatility.

Still, the uncertainties of the current financial markets provide an excellent opportunity to focus on the certainties we do know.

Conditions like these frequently result in a “hunkering down effect,” and a focus shift toward cost and efficiency that can overtake the top-line aspirations of a company’s business cycle. It’s clear that there are only two routes to a better bottom line – reducing costs or improving customer satisfaction and retention. Or even better, a combination of both.

A widely accepted constant is the value of the retained customer. And these days, a positive customer experience is considered the more powerful indicator of customer retention. The confluence of the current externalities, the rise of social networks, and numerous technology innovations make it an opportune time to take the counter-strategy of "leaning into the wave." Invest in an improved customer experience, and you just might emerge with a better bottom line than ever."

Forgetting for the moment that this is meant to sell more of our Contact Centers and IPT solutions (which I live from, so BUY THEM!), it's good advice to any Project Manager out there - your job doesn't always end when the project closes down. Pay attention to your customer. Even if you're not officially assigned to them anymore, let them know every couple of months that you're still around, still care, and are still willing to help them. After all, it was you and your team who gave them something of value - you're always the one with the quickest answer to their questions. Care about them, and they'll care about you.


Source: Zack Taylor on the Avaya Corporate Blog